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Thank you for applying for placement on a Performing Arts Abroad program! We are committed to providing you with quality support as you prepare for a unique and rewarding experience abroad. To ensure your participation is as fulfilling as possible and to protect your interests, we have laid out the following terms and conditions. Please note that each Program may have additional conditions that apply to that specific placement.

Application Instructions

If you are applying for a Study Abroad program, an unofficial transcript may be required. A resume is required for all Applicants. Please be sure to note specific skills or training in the performing arts, as well as any foreign language competency. Upon receipt of the application and deposit, we will review your materials and decide whether to continue with your process. If the quality of your application meets our standards, we will contact you to schedule a Skype interview. Deposits will be refunded for all unsuccessful Applicants. Performing Arts Abroad will contact all Applicants within 2 weeks of completing your application to notify you of our acceptance decision. Applications will not be considered without a program deposit.

Application and Payment Deadlines

Applications are accepted throughout the year and are subject to limited space availability. Placement deadlines are based on the dates of the desired Program. Some Programs and project placements fill up prior to their published application deadlines. Apply early to secure your position.

Internships: If accepted, a non-refundable internship placement deposit of $500 will be due upon accepting our offer. This is not an additional fee; it will be applied toward the total cost of the program.

Training / Intensive programs: If accepted, a non-refundable program confirmation deposit of $500 will be due upon accepting our offer. This is not an additional fee; it will be applied toward the total cost of the program.

Program Dates, Costs and What’s Included are specified in each program page on our website.

Program Flexibility

Performing Arts Abroad is not a standard travel or tour company. With our Programs, each volunteer and internship placement is unique, and thus sometimes cannot be implemented exactly as planned for a variety of reasons. There are many factors, though closely monitored, that are beyond our control. Applicants are advised that these variables may require changes before or during a Program. One of the distinct aspects of working under these conditions is the challenge and opportunity to adapt to changes and overcome obstacles as they are presented.

Refund Policy

The Application Deposit of $200 will be applied towards the total Program Fee, and will act as a “placeholder” for the Participant’s Program. The Application Deposit is non-refundable for Participants who have been accepted into the Program. The Application Deposit will be fully refunded to non-successful Participants who we choose not to accept. The Application Deposit will not be refunded to Applicants who decide to withdraw their application, or drop out of the process at any time. If the Participant cancels for any reason, the Participant must notify Performing Arts Abroad in writing. The cancellation will be effective upon receipt of the written notification by Performing Arts Abroad. For internships, matching each individual Intern with the perfect organization or project takes careful planning. Performing Arts Abroad and our host communities and partners devote significant time and incur administrative planning costs prior to the start of each Program. Therefore, for Internships, if accepted, an additional non-refundable deposit of $500 will be due upon accepting our offer. This is not an additional fee; it will be applied toward the total cost of the program.  The same non-refundable deposit of $500 is also required of Training/Intensive programs which often require us to make non-refundable deposits on your behalf.

Arts for Social Change programs refund policy

  • Withdrawing more than 60 days prior to program start will result in a refund of all fees paid less the $200 application deposit and bank fees paid.
  • Withdrawing between 6 weeks and 60 days prior to program start will result in a refund of all recoverable fees paid less the $200 application deposit and bank fees paid.
  • Withdrawing fewer than 6 weeks prior to program start will result in no refund.

Study Abroad programs refund policy

  • Withdrawing more than 60 days prior to program start will result in a refund of all fees paid less the $200 application deposit and bank fees paid.
  • Withdrawing between 6 weeks and 60 days prior to program start will result in a refund of all recoverable fees paid less the $200 application deposit and bank fees paid.
  • Withdrawing fewer than 6 weeks prior to program start will result in no refund.

Internships

  • Withdrawing more than 60 days prior to program start will result in a refund of all fees paid less the $200 application deposit, $500 internship placement deposit, and bank fees paid.
  • Withdrawing between 6 weeks and 60 days prior to program start will result in a refund of all recoverable fees paid less the $200 application deposit, $500 internship placement deposit, and bank fees paid.
  • Withdrawing fewer than 6 weeks prior to program start will result in no refund.

Training / Intensive programs

  • Withdrawing more than 60 days prior to program start will result in a refund of all fees paid less the $200 application deposit, $500 program confirmation deposit, bank fees paid, and any non-refundable payments as stated on the individual program page on our website.
  • Withdrawing between 6 weeks and 60 days prior to program start will result in a refund of all recoverable fees paidless the $200 application deposit, $500 program confirmation deposit, bank fees paid, and any non-refundable payments as stated on the individual program page on our website.
  • Withdrawing fewer than 6 weeks prior to program start will result in no refund.

Trip Cancellations

Performing Arts Abroad reserves the right to cancel any Program if there are insufficient registrants or if Performing Arts Abroad determines it is in the best interest of the applicant’s safety and quality of programming to cancel the Program. Performing Arts Abroad is not responsible for other costs incurred by Applicants preparing for the trip, including the purchase of airfare. As such, Performing Arts Abroad strongly suggests purchasing trip insurance when booking airfare. Should a program be cancelled for any reason, Applicants will be offered the option of positions in other Performing Arts Abroad Programs or a full refund on all fees paid.

Release of Liability and Assumption of Risks

In organizing and managing volunteer projects, internship placements, training placements, group and individual courses, and study abroad placements, Performing Arts Abroad, its agents, employees, and staff act solely on behalf of and for the benefit of the Participants, on the express agreement that Performing Arts Abroad shall not be liable, financially or otherwise, for non-performance or unsatisfactory service; for the injury to persons including death, for loss of or damage to property, for accident or delay, and/or for expenses arising from strikes, weather, quarantine, sickness, government regulation, civil unrest or war, or from any act or omission of Performing Arts Abroad agents or employees, and/or airline, mail services, rail, bus company, vehicle rental entity, hotel, restaurant, or other supplier of service. By signing this application form the Participant assumes all of these risks and agrees to indemnify Performing Arts Abroad, its officers, directors, and employees harmless for any and all liability that may arise in connection with participation in the Performing Arts Abroad Programs. Performing Arts Abroad reserves the right to refuse any Applicant admission to any Program if deemed ill-suited for the Program. Important Program information will be sent to the email address provided on the application. Photographs, videotapes, and/or statements of Participants may be used in promoting Performing Arts Abroad.

Travel Documents and Insurance

All Participants must possess a valid passport for their trip. Participants are responsible for any costs associated with visas, airport taxes, obtaining the proper travel documents for their trip, and changes to flight itineraries. Performing Arts Abroad provides comprehensive travel health insurance for each Participant through an organization called Cultural Insurance Services International (CISI). Details regarding the insurance will be provided to the Participant upon acceptance into the program, and it is the Participant’s responsibility to review this information, and make any changes or additions through CISI if deemed necessary, at the Participant’s expense.

Behavioral Expectations

By joining a Performing Arts Abroad Program, the Participant assumes certain obligations to Performing Arts Abroad, the host community, and other Program Participants. If on-site Program directors determine a Participant fails to meet the behavioral expectations set out in our Policies and Procedures (which all Participants sign upon acceptance to their Program), that Participant will be asked to leave the Program. Participants asked to leave under these circumstances will not receive a refund. In addition to other Program responsibilities, as a Program Participant you are responsible for:

-Being in sufficient good health to undertake the Program.
-Acting in an appropriate and respectful manner towards the local people, fellow travellers, Program Participants, and staff in accordance with the customs, laws, regulations, and ordinances of the country and community of placement.
-Communicating effectively your interests, skills, limitations, and needs to home community members and Program staff members.

Age

Participants must be aged 18 years or over upon beginning a Performing Arts Abroad program, unless applying for one of our programs specifically geared toward unaccompanied minors. A copy of the Participant’s passport must be submitted prior to the commencement of the Program to verify age. Performing Arts Abroad reserves the right to cancel an application or terminate a placement without refund if it is discovered that false proof has been supplied.

Disclosure

All Participants must disclose at time of application any pre-existing or existing medical conditions (including depression and eating disorders) and disabilities. Any medical conditions arising after application and prior to placement must be disclosed to Performing Arts Abroad prior to placement commencement. Performing Arts Abroad reserves the right to refuse application based on these disclosures if deemed necessary. Performing Arts Abroad reserves the right to cancel an application or terminate a placement without refund if false information or lack of disclosure is found to have been supplied. Performing Arts Abroad is not held responsible for the administration or monitoring of any medication.

While Performing Arts Abroad makes every effort to establish safety conditions and risk assessment, Participants are warned that the general standards of health, safety and hygiene in many countries visited may not be of comparable standard to the United States and hence a risk of injury and illness may be inherent to certain Programs.

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